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Laboratory Guidelines and Rules

Updated 23 March 2021

From the Office of Deputy Dean of Research

Teaching and Learning Laboratory

  1. Laboratory staff information (name, telephone number) is placed on the laboratory door.
  2. SOP of laboratory users before, during and after the use of the laboratory is displayed on the laboratory door. A self-checklist of laboratory user is placed on each laboratory as a reminder to laboratory users.
  3. The Management is fully supervised by the LMO and laboratory staff, such as material procurement, repair, and disposal.
  4. Laboratory staff shall ensure that all laboratory activities are carried out smoothly without any interruptions/problems. For example, consumables must always be sufficient. The equipment is functioning well. If not, the laboratory staff shall report to the LMO for further action and inform or discuss with the lecturer who will use the equipment for his practical class.
  5. Laboratory staff must ensure that the laboratory is always in a clean and tidy condition.
  6. A temporary collection area for experimental waste (chemical /biological/broken glass) is provided, and the waste disposal SOP is displayed in the area.
  7. Disposal of experimental waste shall be done by laboratory staff and assisted by LMO.
  8. Users/students need to ensure that the workplace and equipment/apparatus are cleaned after use. Laboratory staff can take action against the user/student if they fail to do so. An example is a warning issued to the student or the student barred from using the laboratory for at least a week or more. The severity is dependent on the frequency of the student's failure to follow the rules that have been set.
  9. New Students/users of the PPTI laboratory must introduce themselves to the laboratory staff and LMO for the first time before using the laboratory at PPTI.
  10. If the practical class needs to be continued after office hours, the lecturer who teaches the practical class needs to inform the laboratory staff involved.
  11. Students (postgraduate/final year project) need to fill in the overtime form and get approval from the supervisor if they want to carry out any laboratory activities after office hours.
  12. Laboratory staff must ensure that users/students comply with all laboratory rules, including using specific equipment in the laboratory. The rules of using the equipment are displayed, and a clear briefing will be given by the laboratory staff if necessary.

Centralised Laboratory

  1. Laboratory staff information (name, telephone number) is placed on the laboratory door.
  2. The Management is fully supervised by the LMO and laboratory staff, such as material procurement, repair, and disposal.
  3. SOP of laboratory users before, during and after the use of the laboratory is displayed on the laboratory door. A self-checklist of laboratory user is placed on each laboratory as a reminder to laboratory users.
  4. Referral lecturers can assist in their area of expertise in research equipment if necessary—for example, theory and working principle of HPLC and so on.
  5. Laboratory staff must ensure that all laboratory activities are carried out smoothly without any interruptions/problems. For example, consumables must always be sufficient, or the equipment is functioning well. The laboratory staff shall report to the LMO for further action and inform or discuss with the lecturer who will use the practical class equipment.
  6. Laboratory staff must ensure that the laboratory is always in a clean and tidy condition.
  7. A temporary collection area for experimental waste (chemical /biological/broken glass) is provided, and the waste disposal SOP is displayed in the area.
  8. Disposal of experimental waste is done by laboratory staff and assisted by LMO.
  9. Users/students need to ensure that the workplace and equipment/apparatus are cleaned after use. Laboratory staff can take action against the user/student if they fail to do so. An example is a warning issued to the student or the student barred from using the laboratory for at least a week or more. The severity is dependent on the frequency of the student's failure to follow the rules that have been set.
  10. New Students/users of the PPTI laboratory must introduce themselves to the laboratory staff and LMO for the first time before using the laboratory at PPTI.
  11. If the practical class needs to be continued after office hours, the lecturer who teaches the practical class needs to inform the laboratory staff involved.
  12. Laboratory staff must ensure that users/students comply with all laboratory rules, including using specific equipment in the laboratory. The rules of using the equipment are displayed, and a clear briefing will be given by the laboratory staff if necessary.

Research Laboratory

  1. Laboratory staff (name, telephone number) is placed on the laboratory door.
  2. Student/user information (name, photo, telephone number) is placed on the laboratory door.
  3. The lecturer's information (Name, telephone number, QR code) researching in the laboratory is placed on the laboratory door.
  4. SOP of laboratory users before, during and after the use of the laboratory is displayed on the laboratory door. A self-checklist of laboratory users is placed on each laboratory as a reminder to laboratory users.
  5. Registration of chemicals purchased by the lecturer shall be submitted to the laboratory staff for recording and auditing purpose.
  6. Users/students who use nanoparticles in their research activities must seek advice from the LMO before starting their work.
  7. A temporary collection area for experimental waste (chemical /biological/broken glass) is provided, and the waste disposal SOP is displayed in the area.
  8. The disposal of experimental waste (chemistry, biology, broken glass) will be conducted by students/users and assisted by the laboratory staff in charged based on the guidelines set by the UKKP. Waste disposal SOPs are displayed in the area. The LMO will give a briefing on the waste disposal procedure.
  9. Each student/user's workstation must be clearly labelled, including the student’s name, phone number, and supervisor's name.
  10. The use of research laboratories by non-PPTI students for the first time must obtain written approval from the Dean, and The LMO must be informed for recording.
  11. Users/students need to ensure that the workplace and equipment/apparatus are cleaned after use. The monitoring will be done by laboratory staff.
  12. Users/students need to remove gloves when pressing the elevator button and to open the laboratory door.
  13. Tidiness and cleanliness in the laboratory other than the student/user's workplace are under the laboratory staff's responsibility. Laboratory staff can take action against students who defile the public areas (other than student workplaces) in the laboratory. An example is a warning issued to the student or the student barred from using the laboratory for at least a week or more. The severity is dependent on the frequency of the student's failure to follow the rules that have been set.
  14. All aspects of the research laboratory are the joint responsibility of all laboratory users (Lecturers, students, laboratory staff, research assistants, etc.).

Additional General Information

  1. Laboratory staff
    1. Official staff of USM and under the supervision of LMO
  2. Teaching and Learning Laboratory
    1. In general: Practical classes for undergraduate program/master of coursework are conducted.
  3. Research Laboratory
    1. In general: A place/permanent workstation for postgraduate students/users (Except for undergraduate students).
  4. PPTI students
    1. Students who register under PPTI in SMU-Pelajar
  5. Label the student workstation

sample label

  1. Laboratory Internal Audit
    1. LMO will provide and place the laboratory safety checklists in all laboratories based on the checklists used by UKKP USM.
    2. The PPTI Occupational Safety and Health Committee (DOSH) will conduct regular monitoring on safety issues and laboratory conditions as a whole. Any findings will be reported to the lecturer and a copy to the respective division and Deputy Dean of Research chairperson. Follow-up action (if any) shall be taken within the stipulated period.
  2. Reuse of thesis submission form
    1. The administration office will only process the student thesis submission form after obtaining confirmation from the LMO and student supervisor. Students will need to return any borrowed research apparatus and equipment and clean the research workplace. A list of remaining samples and chemicals that have been used must be submitted to the laboratory staff for record and audit purposes.
  3. Basic laboratory equipment competency training SOP (Laboratory user identification orientation)
    1. Competency training in laboratory equipment is carried out by laboratory staff in the use of high-performance equipment. However, training in the use of other basic laboratory equipment will be implemented.
    2. The implementation method for this training will be developed according to the equipment's suitability and the level of student understanding.
    3. Materials/information on the introductory orientation of laboratory users to new postgraduate students will be provided by Dr Hafiidz and uploaded to the PPTI website. Students need to take the test until they have passed.
  4. Other matters
    1. Any laboratories that use additional locking tools or padlock need to duplicate two (2) copies of the keys and submitted to LMO and Mrs Azliza at the Administrative Office.

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School of Industrial Technology, Building G07, Persiaran Sains, Universiti Sains Malaysia 11800 Pulau Pinang, Malaysia.
Tel: +604 653 2219 | Fax: +604-653 6375 | Email: dean_ind@usm.my

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